Conferences, trade shows and conventions provide wonderful opportunities for attendees to connect with a wide variety of people.
As an event planning company, you collect a large amount of user personal data. In today’s environment marketing and event operations staff play a key role in keeping personal data obtained through your website, registration forms and surveys safe, secure and in compliance with all privacy regulations.
Clym can accommodate your specific requirements, streamline your compliance operations and ensure you stay on the safe side when it comes to GDPR, CCPA, or other data privacy regulations.
Inform attendees about any third parties you plan on sharing their personal information with, right from the beginning, on your event registration page and ask for their consent for each of the organisations.See how we can help you achieve Transparent Sharing
The GDPR requires companies to make their contact details, and those of their DPO publicly available to allow data subjects to contact them directly should they have any inquiry.Learn more about Clym's Company & DPO Data Management
According to the GDPR, data subjects have 7 fundamental rights. Your obligation is to inform them about these rights, put in place a mechanism for them to be able to send requests, as well as to make sure these requests are addressed on time.See how you can manage Data Subject Rights And Requests
Consent must be given in an unambiguous, informed and free way. As an event planner, you need to obtain attendees’ consent to collect and process their data, as well as to clearly explain why you are collecting it, how it will be used, for how long, and who else has access to it.Learn how we help you collect Explicit Consent
Participants must be given the option to give their consent for each processing activity that their data will be used for, in a granular way.See how Clym helps you collect Granular Consent
Visitors need to be able to withdraw consent at any moment. Make sure they can do this through the same mechanism they gave it in the first place.Learn more about our customisable Privacy Tools
Being able to prove compliance is just as important as being compliant. You need to make sure that user consent is properly recorded and it contains information on when the users gave consent and to what.See how Clym helps you maintain Records Of Consent
Make sure that all the consent-related information you present on your event’s page is concise, easily accessible and most importantly, available in the data subject’s preferred language.
Under the GDPR, you are obliged to ensure the security of users’ data. Personally identifiable (PII) information should be stored encrypted.
Make sure you update your policies and procedures annually, in a way that ensures the security of personal information belonging to California resident clients.
Your new policies should include information about users’ rights, how they can submit a request (for information, erasure or opt-out), which categories of PII were collected in the past 12 months, how they were collected and processing purposes.
Additionally, you should also disclose what PII categories were sold and/or disclosed for a business purpose in the past 12 months.
Inform your attendees before or at the point of collecting their data, including data collected through website scripts.
Whether you’re using Google Analytics to understand your users’ behavior, or you’re simply embedding a video into your website, you need to let them know before loading cookies and scripts.
According to the CCPA, consumers have the right to disclosure, deletion, access, non-discrimination, to opt-out of data processing and sales.Learn more about Data Subject Request Collection and Management
Consumers have the right to ask companies and third party processors to stop processing and selling their data. As an event planner, you need to provide a means for them to submit such a request.See how Clym can help you collect Consumer Requests
Create an internal management system for handling consumers’ requests in an accountable, timely manner, to respect the applicable time period and demonstrate compliance if required.Learn more about Clym's Consumer Request Management Flows
In order for data subjects to exercise their rights under CCPA, they need to verify their identity. Your obligation is to provide them with a means of doing this.See how we help you Verify Consumer Requests
The CCPA requires companies to keep track of the data they collect for 12 months back, allowing consumers to access the personal information a company has collected from them.
This means businesses need to properly map the personal information they collect, together with processing purposes, third parties that process that information and specify the data’s retention period.
Under the CCPA, you are obliged to ensure the security of users’ data and to restrict access to personal information through reasonable security and privacy practices.
See you on the safe side
Clym is the data privacy platform that helps organisations meet their data protection obligations. Cookies, Consent, Requests, Policies and more are all managed in a secure and adaptive application.
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